how to make excel count 1, 2, 3

Jul2COUNTIF in Excel - count if not blank, greater than, duplicate or uniqueby Svetlana Cheusheva | updated on May 2, 2022Microsoft Excel provides several functions purposed for co

how to make excel count 1, 2, 3
Svetlana Cheusheva


COUNTIF in Excel - count if not blank, greater than, duplicate or unique

by Svetlana Cheusheva | updated on May 2, 2022

Microsoft Excel provides several functions purposed for counting different kinds of cells, such as blanks or non-blanks, with number, date or text values, containing specific words or character, etc.

In this article, we will focus on the Excel COUNTIF function that is purposed for counting cells with the condition you specify. First, we will briefly cover the syntax and general usage, and then I provide a number of examples and warn about possible quirks when using this function with multiple criteria and specific types of cells.

In essence, COUNTIF formulas are identical in all Excel versions, so you can use the examples from this tutorial in Excel 365, 2021, 2019, 2016, 2013, 2010 and 2007.

  • Excel COUNTIF function - syntax and usage
  • Examples of how to use COUNTIF in Excel
  • COUNTIF formula for text and numbers (exact match)
  • COUNTIF with wildcard characters (partial match)
  • Count if blank or not blank
  • Count if greater than, less than or equal to
  • COUNTIF formulas for dates
  • Excel COUNTIF with multiple criteria
  • Count duplicates and unique values
  • Excel COUNTIF - frequently asked questions and issues

COUNTIF function in Excel - syntax and usage

Excel COUNTIF function is used for counting cells within a specified range that meet a certain criterion, or condition.

For example, you can write a COUNTIF formula to find out how many cells in your worksheet contain a number greater than or less than the number you specify. Another typical use of COUNTIF in Excel is for counting cells with a specific word or starting with a particular letter(s).

The syntax of the COUNTIF function is very simple:COUNTIF(range, criteria)

As you see, there are only 2 arguments, both of which are required:

  • range - defines one or several cells to count. You put the range in a formula like you usually do in Excel, e.g. A1:A20.
  • criteria - defines the condition that tells the function which cells to count. It can be a number, text string, cell reference or expression. For instance, you can use the criteria like these: "10", A2, ">=10", "some text".

And here is the simplest example of Excel COUNTIF function. What you see in the image below is the list of the best tennis players for the last 14 years. The formula =COUNTIF(C2:C15,"Roger Federer") counts how many times Roger Federer's name is on the list:

An example of Excel COUNTIF function

Note. A criterion is case insensitive, meaning that if you type "roger federer" as the criteria in the above formula, this will produce the same result.

Excel COUNTIF function examples

As you have just seen, the syntax of the COUNTIF function is very simple. However, it allows for many possible variations of the criteria, including wildcard characters, the values of other cells, and even other Excel functions. This diversity makes the COUNTIF function really powerful and fit for many tasks, as you will see in the examples that follow.

COUNTIF formula for text and numbers (exact match)

In fact, we discussed the COUNTIF function that counts text values matching a specified criterion exactly a moment ago. Let me remind you that formula for cells containing an exact string of text: =COUNTIF(C2:C15,"Roger Federer"). So, you enter:

  • A range as the first parameter;
  • A comma as the delimiter;
  • A word or several words enclosed in quotes as the criteria.

Instead of typing text, you can use a reference to any cell containing that word or words and get absolutely the same results, e.g. =COUNTIF(C1:C9,C7).

Similarly, COUNTIF formulas work for numbers. As shown in the screenshot below, the formula =COUNTIF(D2:D9,5) perfectly counts cells with quantity 5 in Column D.

Excel COUNTIF formula for numbers

COUNTIF formulas with wildcard characters (partial match)

In case your Excel data include several variations of the keyword(s) you want to count, then you can use a wildcard character to count all the cells containing a certain word, phrase or letters as part of the cell's contents.

Suppose, you have a list of tasks assigned to different persons, and you want to know the number of tasks assigned to Danny Brown. Because Danny's name is written in several different ways, we enter "*Brown*" as the search criteria =COUNTIF(D2:D10, "*Brown*").

A COUNTIF formula with wildcard characters for partial match

An asterisk (*) is used to find cells with any sequence of leading and trailing characters, as illustrated in the above example. If you need to match any single character, enter a question mark (?) instead, as demonstrated below.Tip. It is also possible to use wildcards with cell references with the help of the concatenation operator (&). For example, instead of supplying "*Brown*" directly in the formula, you can type it in some cell, say F1, and use the following formula to count cells containing "Brown": =COUNTIF(D2:D10, "*"&F1&"*")

Count cells beginning or ending with certain characters

You can use either wildcard character, asterisk (*) or question mark (?), with the criterion depending on which exactly result you want to achieve.

If you want to know the number of cells that start or end with certain text no matter how many other characters a cell contains, use these formulas:

=COUNTIF(C2:C10,"Mr*") - count cells that begin with "Mr".

=COUNTIF(C2:C10,"*ed") - count cells that end with the letters "ed".

The image below demonstrates the second formula in action:

Excel COUNTIF formula to count cells that end with certain text

If you are looking for a count of cells that start or end with certain letters and contain the exact number of characters, you use the Excel COUNTIF function with the question mark character (?) in the criteria:

=COUNTIF(D2:D9,"??own") - counts the number of cells ending with the letters "own" and having exactly 5 characters in cells D2 through D9, including spaces.

=COUNTIF(D2:D9,"Mr??????") - counts the number of cells starting with the letters "Mr" and having exactly 8 characters in cells D2 through D9, including spaces.Tip. To find the number of cells containing an actual question mark or asterisk, type a tilde (~) before the ? or * character in the formula. For example, =COUNTIF(D2:D9,"*~?*") will count all cells containing the question mark in the range D2:D9.

Excel COUNTIF for blank and non-blank cells

These formula examples demonstrate how you can use the COUNTIF function in Excel to count the number of empty or non-empty cells in a specified range.

COUNTIF not blank

In some Excel COUNTIF tutorials and other online resources, you may come across formulas for counting non-blank cells in Excel similar to this one:COUNTIF(range,"*")

But the fact is, the above formula counts only cells containing any text values including empty strings, meaning that cells with dates and numbers will be treated as blank cells and not included in the count!

If you need a universal COUNTIF formula for counting all non-blank cells in a specified range, here you go:COUNTIF(range,"<>")


This formula works correctly with all value types - text, dates and numbers - as you can see in the screenshot below.

Excel COUNTIF formula to count non-blank cells


If you want the opposite, i.e. count blank cells in a certain range, you should adhere to the same approach - use a formula with a wildcard character for text values and with the "" criteria to count all empty cells.

Formula to count cells not containing any text:COUNTIF(range,"<>"&"*")

Since an asterisk (*) matches any sequence of text characters, the formula counts cells not equal to *, i.e. not containing any text in the specified range.

Universal COUNTIF formula for blanks (all value types):COUNTIF(range,"")

The above formula correctly handles numbers, dates and text values. For example, here's how you can get the number of empty cells in the range C2:C11:


Please be aware that Microsoft Excel has another function for counting blank cells, COUNTBLANK. For instance, the following formulas will produce exactly the same results as the COUNTIF formulas you see in the screenshot above:

Count blanks: =COUNTBLANK(C2:C11)

Count non-blanks: =ROWS(C2:C11)*COLUMNS(C2:C11)-COUNTBLANK(C2:C11)

Also, please keep in mind that both COUNTIF and COUNTBLANK count cells with empty strings that only look blank. If you do not want to treat such cells as blanks, use this formula instead:


For more information about counting blanks and not blanks in Excel, please see:

  • 3 ways to count empty cells in Excel
  • How to count non-empty cells in Excel

COUNTIF greater than, less than or equal to

To count cells with values greater than, less than or equal to the number you specify, you simply add a corresponding operator to the criteria, as shown in the table below.

Please pay attention that in COUNTIF formulas, an operator with a number are always enclosed in quotes.CriteriaFormula ExampleDescriptionCount if greater than=COUNTIF(A2:A10,">5")Count cells where value is greater than 5.Count if less than=COUNTIF(A2:A10,"<5")Count cells with values less than 5.Count if equal to=COUNTIF(A2:A10,"=5")Count cells where value is equal to 5.Count if not equal to=COUNTIF(A2:A10,"<>5")Count cells where value is not equal to 5.Count if greater than or equal to=COUNTIF(C2:C8,">=5")Count cells where value is greater than or equal to 5.Count if less than or equal to=COUNTIF(C2:C8,"<=5")Count cells where value is less than or equal to 5.

You can also use all of the above formulas to count cells based on another cell value, you will just need to replace the number in the criteria with a cell reference.Note. In case of a cell reference, you have to enclose the operator in quotes and add an ampersand (&) before the cell reference. For example, to count cells in the range D2:D9 with values greater than a value in cell D3, you use this formula =COUNTIF(D2:D9,">"&D3):

Excel COUNTIF formula to count cells greater than another cell's value.

If you want to count cells that contain an actual operator as part of the cell's contents, i.e. the characters ">", "<" or "=", then use a wildcard character with the operator in the criteria. Such criteria will be treated as a text string rather than a numeric expression. For example, the formula =COUNTIF(D2:D9,"*>5*") will count all cells in the range D2:D9 with contents like this "Delivery >5 days" or ">5 available".

Using Excel COUNTIF function with dates

If you want to count cells with dates that are greater than, less than or equal to the date you specify or date in another cell, you proceed in the already familiar way using formulas similar to the ones we discussed a moment ago. All of the above formulas work for dates as well as for numbers. Let me give you just a few examples:CriteriaFormula ExampleDescriptionCount dates equal to the specified date.=COUNTIF(B2:B10,"6/1/2014")Counts the number of cells in the range B2:B10 with the date 1-Jun-2014.Count dates greater than or equal to another date.=COUNTIF(B2:B10,">=6/1/2014")Count the number of cells in the range B2:B10 with a date greater than or equal to 6/1/2014.Count dates greater than or equal to a date in another cell, minus x days.=COUNTIF(B2:B10,">="&B2-"7")Count the number of cells in the range B2:B10 with a date greater than or equal to the date in B2 minus 7 days.

Apart from these common usages, you can utilize the COUNTIF function in conjunction with specific Excel Date and Time functions such as TODAY() to count cells based on the current date.CriteriaFormula ExampleCount dates equal to the current date.=COUNTIF(A2:A10,TODAY())Count dates prior to the current date, i.e. less than today.=COUNTIF(A2:A10,"<"&TODAY())Count dates after the current date, i.e. greater than today.=COUNTIF(A2:A10,">"&TODAY())Count dates that are due in a week.=COUNTIF(A2:A10,"="&TODAY()+7)Count dates in a specific date range.=COUNTIF(B2:B10, ">=6/1/2014")-COUNTIF(B2:B10, ">6/7/2014")

Here is an example of using such formulas on real data (at the moment of writing today was 25-Jun-2014):

COUNTIF formulas to count dates based on the current date.

Excel COUNTIF with multiple criteria

In fact, Excel COUNTIF function is not exactly designed to count cells with multiple criteria. In most cases, you'd use its plural counterpart, the COUNTIFS function to count cells that match two or more criteria (AND logic). However, some tasks can be solved by combining two or more COUNTIF functions in one formula.

COUNTIF - COUNTIF to count numbers within a range

One of the most common applications of Excel COUNTIF function with 2 criteria is counting numbers within a specific range, i.e. less than X but greater than Y. For example, you can use the following formula to count cells in the range B2:B9 where a value is greater than 5 and less than 15.


A COUNTIF formula with two conditions for numbers

COUNTIF + COUNTIF to count cells with multiple OR criteria

In situations when you want to get several different items in a range, add 2 or more COUNTIF functions together. Supposing, you have a shopping list and you want to find out how many soft drinks are included. To have it done, use a formula similar to this:


Please pay attention that we've included the wildcard character (*) in the second criterion, it is used to count all kinds of juice on the list.

A COUNTIF function to count cells with 2 different text values.

In the same manner, you can write a COUNTIF formula with several conditions. Here is an example of the COUNTIF formula with multiple OR conditions that counts lemonade, juice and ice cream:

=COUNTIF(B2:B13,"Lemonade") + COUNTIF(B2:B13,"*juice") + COUNTIF(B2:B13,"Ice cream")

For other ways to count cells with OR logic, please see this tutorial: Excel COUNTIF and COUNTIFS with OR conditions.

Using COUNTIF function to find duplicates and unique values

Another possible usage of the COUNTIF function in Excel is for finding duplicates in one column, between two columns, or in a row.

Example 1. Find and count duplicates in 1 column

For example, this simple formula =COUNTIF(B2:B10,B2)>1 will spot all duplicate entries in the range B2:B10 while another function =COUNTIF(B2:B10,TRUE) will tell you how many dupes are there:

COUNTIF formulas to find and count duplicates in 1 column

Example 2. Count duplicates between two columns

If you have two separate lists, say lists of names in columns B and C, and you want to know how many names appear in both columns, you can use Excel COUNTIF in combination with the SUMPRODUCT function to count duplicates:


We can even take a step further and count how many unique names there are in Column C, i.e. names that do NOT appear in Column B:


A COUNTIF formula to count unique values between 2 columns.

Tip. If you want to highlight duplicate cells or entire rows containing duplicate entries, you can create conditional formatting rules based on the COUNTIF formulas, as demonstrated in this tutorial - Excel conditional formatting formulas to highlight duplicates.

Example 3. Count duplicates and unique values in a row

If you want to count duplicates or unique values in a certain row rather than a column, use one of the below formulas. These formulas might be helpful, say, to analyze the lottery draw history.

Count duplicates in a row:


Count unique values in a row:


Excel COUNTIF formulas to count duplicates and unique values in a row

Excel COUNTIF - frequently asked questions and issues

I hope these examples have helped you to get a feel for the Excel COUNTIF function. If you've tried any of the above formulas on your data and were not able to get them to work or are having a problem with the formula you created, please look through the following 5 most common issues. There is a good chance that you will find the answer or a helpful tip there.

1. COUNTIF on a non-contiguous range of cells

Question: How can I use COUNTIF in Excel on a non-contiguous range or a selection of cells?

Answer: Excel COUNTIF does not work on non-adjacent ranges, nor does its syntax allow specifying several individual cells as the first parameter. Instead, you can use a combination of several COUNTIF functions:

Wrong: =COUNTIF(A2,B3,C4,">0")

Right: =COUNTIF(A2,">0") + COUNTIF(B3,">0") + COUNTIF(C4,">0")

An alternative way is using the INDIRECT function to create an array of ranges. For example, both of the below formulas produce the same result you see in the screenshot:


=COUNTIF($B2:$B8,0) + COUNTIF($C2:$C8,0)

A COUNTIF formula to count numbers in a non-contiguous range

2. Ampersand and quotes in COUNTIF formulas

Question: When do I need to use an ampersand in a COUNTIF formula?

Answer: It is probably the trickiest part of the COUNTIF function, which I personally find very confusing. Though if you give it some thought, you'll see the reasoning behind it - an ampersand and quotes are needed to construct a text string for the argument. So, you can adhere to these rules:

If you use a number or a cell reference in the exact match criteria, you need neither ampersand nor quotes. For example:


If your criteria includes text, wildcard character or logical operator with a number, enclose it in quotes. For example:

=COUNTIF(A2:A10,"*") or =COUNTIF(A2:A10,">5")

In case your criteria is an expression with a cell reference or another Excel function, you have to use the quotes ("") to start a text string and ampersand (&) to concatenate and finish the string off. For example:


If you are in doubt whether an ampersand is needed or not, try out both ways. In most cases an ampersand works just fine, e.g. both of the below formulas work equally well.


3. COUNTIF for formatted (color coded) cells

Question: How do I count cells by fill or font color rather than by values?

Answer: Regrettably, the syntax of the Excel COUNTIF function does not allow using formats as the condition. The only possible way to count or sum cells based on their color is using a macro, or more precisely an Excel User-Defined function. You can find the code working for cells colored manually as well as for conditionally formatted cells in this article - How to count, sum and filter cells by color in Excel.

4. #NAME? error in the COUNTIF formula

Issue: My COUNTIF formula throws a #NAME? error. How can I get it fixed?

Answer: Most likely, you have supplied an incorrect range to the formula. Please check out point 1 above.

5. Excel COUNTIF formula not working

Issue: My COUNTIF formula is not working! What have I done wrong?

Answer: If you have written a formula which is seemingly correct but it does not work or produces a wrong result, start by checking the most obvious things such as a range, conditions, cell references, use of ampersand and quotes.

Be very careful with using spaces in a COUNTIF formula. When creating one of the formulas for this article I was on the verge of pulling my hair out because the correct formula (I knew with certainty it was right!) wouldn't work. As it turned out, the problem was in a measly space somewhere in between, argh... For instance, look at this formula:

=COUNTIF(B2:B13," Lemonade").

At first sight, there is nothing wrong about it, except for an extra space after the opening quotation mark. Microsoft Excel will swallow the formula just fine without an error message, warning or any other indication, assuming you really want to count cells containing the word 'Lemonade' and a leading space.

If you use the COUNTIF function with multiple criteria, split the formula into several pieces and verify each function individually.

And this is all for today. In the next article, we will explore several ways to count cells in Excel with multiple conditions. Hope to see you next week and thanks for reading!

You may also be interested in

  • Count cells in Excel: COUNT and COUNTA functions with formula examples
  • Count distinct and unique values in Excel
  • Count characters in Excel: total or only specific characters in a cell / range
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  • How to merge two or more tables in Excel
  • CONCATENATE in Excel: combine text strings, cells and columns
  • Create calendar in Excel (drop-down and printable)
  • 3 ways to remove spaces between words in Excel cells

Table of contents

846 comments to "COUNTIF in Excel - count if not blank, greater than, duplicate or unique" Older CommentsNewer Comments

renjith says:December 9, 2016 at 10:13 am

i have data of 500 employee ID's with different tasks. I want to use the function countif to get the no of tasks per employee id in mass, it is possible please help meReply

Nitin says:December 9, 2016 at 8:16 am

Please help me i want to calculate electricity rate in excel
Sr. No House no Name Meter reading
1 1 ABC 50
2 2 XYZ 56
Criteria is if reading 0 to 50 then 0 rs charges if reading >50 but 100 but 150 then 4 rs charges.Reply

Azam says:December 3, 2016 at 2:04 pm

Qty. Rate
2 699
1 899
1 809
2 539
1 719
1 539
3 685
1 539

More then 599 and lees or equal to 799
I require output : 6
Detail .
(699 -> 2)+(719 -> 1) +(685 -> 3) = 6Reply

Azam says:December 3, 2016 at 2:03 pm

Qty. Rate
2 699
1 899
1 809
2 539
1 719
1 539
3 685
1 539

I use
=COUNTIFS(A:A,">599",A:A," 2)+(719 -> 1) +(685 -> 3) = 6Reply

Gavin says:November 30, 2016 at 9:59 am

hi i was wondering if you can use the countif function with a cell reference as part of the criteria. basically instead of saying =countif(Range,"<5") rather saying =countif(range,"<A7"). your help would be greatly appreciated.


Parminder says:November 7, 2016 at 8:38 am

B 1 0 1 1 1 0 1 1 1
C 0 1 0 0 0 1 0 0 0
D 0 0 1 1 0 0 1 0 1
E 1 1 1 0 1 1 0 1 0
F 0 1 0 1 0 0 1 0 1
G 0 0 1 0 0 1 0 0 0
H 1 0 0 1 1 0 1 1 1
I 0 1 1 0 0 0 0 0 1
J 1 0 1 1 1 1 1 1 0

find duplicate column..
highlight it

Help me with this...Reply

Parminder says:December 6, 2016 at 9:48 am

can anyone help me with this ??

i can find the duplicates column in alphabetic mode but i can't in numeric mode

please help me out with thisReply

Khamkeo says:October 26, 2016 at 4:37 pm

What about count if greater than 5 and less than 8 for example? or between something?Reply

Svetlana Cheusheva says:October 27, 2016 at 8:37 am

Hi Khamkeo,

In this case, you need to use the COUNTIFS function, for example:

=COUNTIFS(A2:A10,">5", A2:A10,"<8")Reply

Traian says:October 23, 2016 at 11:30 am

i need help: I have a leads excel (clients) and i plan to calculate how many leads we got:
-this month
I have P column that have "7" standard possible answers; like the state of the lead. I need a formula for each state of the lead to count the nr of leads for the above time periods.

I really appreciate this answer i tried for one week to do it.Reply

Usman says:October 20, 2016 at 2:10 pm

I need help, if I have same words from sheet 1, and i want to count the words in 6 rows in sheet 2. how?
sheet 1 - ABC (AE1) criteria
Sheet 2 - A1-F1 range
By using countif formula.

once i put the this formula:COUNIF('Sheet1'!AE1,"*ABC*")

but it is calculating multiple.Reply

Jenna says:October 20, 2016 at 3:18 am

Hi, I am having a problem counting how many part numbers with shortages on a multiple data. See below data:

YV756A YV756B YV441G YT081A YT081B
4100023-003 -1 0 -1 -1 -1
4100024-001 0 0 0 0 -1
4100142-001 -1 -1 -1 -1 -1

Need to count how many part number with shortage on following models:
YV756 =
YV441 =
YT081 =

this is considering if YV756A and YV756B has -1 on each, it will take only as 1 part number with shortage.

Please help me create formula to count this.

thanks a lot!

GREG says:October 19, 2016 at 7:59 am


Svetlana Cheusheva says:October 19, 2016 at 9:39 am

Hi Greg,

You can use the "not equal to" operator (<>) e.g.:

=COUNTIF(A1:A10, "<>"&5)

=COUNTIF(A1:A10, "<>"&"text")Reply

Krishna says:October 19, 2016 at 4:56 am

COUNTIF(G7:G315,"SC") is 38
and I want to count How many R is entered in the next column exact SC means in column H7:H315. pl do the needful and Give formulaReply

JMK says:October 18, 2016 at 6:52 pm

I need help counting unique invoices touched by the collector per work day. I used If(I1=I2,0,1) but still getting some duplicate invoices for others. I need column I to give the count of unique invoices touched that day.

Svetlana Cheusheva says:October 19, 2016 at 9:51 am


Please check out the following tutorial, hopefully you will find a proper formula for your task there:
How to count distinct and unique values in ExcelReply

Reshma says:October 17, 2016 at 7:37 am

I need a formula to get the total count of non empty columns in excel which is having "n" number of columns.Reply

Dominy says:October 14, 2016 at 5:05 pm

Ok I have bee through a few help forums now and got tired of searching. I was trying to utilize a Countifs formula to determine employees available to work during certain time frames. Due to the way our system exports the information, an excel formula would work best. Here is how info is exported to excel:
Name From To Sun Mon Tue
Employee 13:00 00:00 TRUE TRUE FALSE

What I need to do is count how many employees are available during certain times each day, example:
Time Sun Mon Tue
1pm-7pm 1 1 0

Any assistance would be greatly appreciated cause this type of formula is not my strong suit.Reply

Manssor says:October 12, 2016 at 7:54 am

Thank you for the simple clear detailed information.
You are an angel.Reply

Denis says:October 11, 2016 at 1:54 pm

Hi, how do I count the number of cells in a range that are bigger than 0?
The numbers in the cells are the results of formulas though.
Thanks for your help.Reply

Stella M says:September 30, 2016 at 1:53 pm

Hi there,

I have a complex spreadsheet and I want to have a formula calculating the following:
From a range of cells to take a particular value (name) and then from another range of cells (column) to take another value matching the row with the name, then to count the matches in the cell.
I have tried this formula
=IF(AND('Domain 1'!E6="Andrea",'Domain 1'!Q6="Food"),1,0)

but the thing is that I need the formula to look at a range of cells in two different columns and then to sum up these values.

I would really appreciate if you can help meReply

Shivani says:September 29, 2016 at 8:18 pm

Hi, I have a spreadsheet for analysing exam results. I need to count and summarise each student's results against each course, e.g. for each student, indicate:
pass (where all 4 subjects passed)

or fail in maths, fail in english (the rest are pass so silent).

CNC (where absent)

So how do I insert the text depending on pass or fail per subject.


Naveed Khalil says:September 23, 2016 at 9:48 am

Hi,,You are doing best.
I need help.
in column A, i will enter the due date, e.g. due date is 15/09/2016. now i want that if the due date expires and extends to 19/09/2016 then fine of Hundred dollar per day comes automatically in column B and for 19/09/2016 fine will be 400.
Your nice help will be appreciated.
reply should be on email.

Tiffany says:September 21, 2016 at 5:25 pm


I have a list of departments that I am trying to find <=2.0 hours for each department from a pivot table list of employees. I cannot figure out the best way to use the countif function to find only that department name and how many times that department comes up with less than or equal to 2 hours.

Column A: Employee Name
Column B: Department They Work In ex. Pack Room
Column C: Total number of hours worked

I need the Countif function to know to only look up the Pack Room Hours in column B and only count hours that are <=2.0.

I've tried using DCount but still can't get my result.Reply

Kristiane Esporas says:September 18, 2016 at 2:28 pm

Hi Svetlana,

Thank you for this very helpful article. :) I'm trying to use the countifs function, however it's not working for me. Here's the scenario.

I have one question which shows a list of anawer.

Ex: How likely will you buy this?
Product 1, Produt 2, Product 3
In each cell there's a drop down list of the answers such as 3- will buy it, 2-somehow will buy it ans 1-not going to buy it.

I'm using =countifs(A2:A102,"3", A2:A102,"2", A2:A102, "1")

but it's not even counting :(

Hope you could help with this.

Thanks a lot!Reply

Svetlana Cheusheva says:September 19, 2016 at 8:39 am

Hi Kristiane,

First off, remove double quotes surrounding numbers because they turn numbers into text strings.

If you need to get the total count of answers 1, 2 and 3, then add up 3 different COUNTIF functions, because COUNTIFS works with the AND logic while you need OR:
=countif(A2:A102,3) + countif(A2:A102, 2) + countif(A2:A102,1)

If you want the individual count for each type of answers, then use 3 separate formulas like this: =countif(A2:A102,3)Reply

Rakesh says:September 16, 2016 at 8:54 am

i want to know the formula which can give me best answer


30 qty pack is equal to 1 duty

he pack 35 then also 1 duty

he pack 25 then also 1 duty

if he pack 60 then will be 2 dutiesReply

Christine says:September 15, 2016 at 5:26 pm

I am trying to count blank cells within a range (rows). I'm only interested if there are 3 or more blank cells beside each other. If cells A1 and B1 are blank and C1 is not blank, I don't need to know about cells A1 and B1. However if cells A1, B1, C1 are blank, then I want to know. In addition, if there are subsequent series of blank cells, for example M1, N1, O1, P1, I also want to know.

Is there a way to do this?

Anupam says:September 2, 2016 at 4:41 am


I want to use the countif formula for the list of the descriptions (in one column). In these descriptions, there are many cells with more than 255 characters. How to use countif here. I am getting the answers for all the description cells wherever the character length is less than 255. For others, " #value! ".

Can you please help me?
Also, I want to use vlookup for these description columns. How to do that?Reply

Kayla Kedel says:September 1, 2016 at 9:29 pm


I have a spreadsheet with employees, hire dates, managers, department. I have a second tab that keeps count by all employees, then broken down by each company and department.. I cannot figure out how to group the hire date and department to automatically count for me when I add a new person. we are about to hire 200+ so having it automatically update would be so much help. can you help me figure out what I need to put in the date part and how do I group hire date (ex. Jun-16) and department (ex. Maintenance) to make my formula work?Reply

nats says:September 1, 2016 at 3:22 am

hi, please help... i need to have a formula that will count entries in the specified range, with two conditions. ive tried this but it doesn't work

=COUNTIFS(D13:Q13,"C", D13:Q13,"X")

I really need help on this, thanks and God blessReply

Rich says:August 26, 2016 at 10:36 am


I am using this formula


I have two colums AM and PM, I am trying to use this to highlight the duplicate number for a person i.e if the persons number shows up in AM an PM it will show FT and if it shows in AM but PM is blank will show PT. - This formula works but the problem Im having is when both Am and PM show "0" or are blank the formula still gives me FT when I need it to stay blank.

Can you help?Reply

jim says:August 25, 2016 at 12:27 pm

please help need to find a way to to count how many times a person was late,i.e. d2:d25 =paul,e2:e25 =are times started ie 10:00,10:15 ect.start time is 10:00. i use this,COUNTIF(e2:e25">10:00")for the total count,but i need to find a way
to count for each employee thank youReply

Svetlana Cheusheva says:August 25, 2016 at 3:52 pm

Hi Jum,

You can use COUNTIFS to count with multiple criteria:

=COUNTIFS(E2:E25, ">10:00", D2:D25, "paul")Reply

sz says:August 25, 2016 at 10:12 am

How to count duplicates of 2nd column based on 1st column in a large excel file. Eg :

1 a
1 b
2 a
2 a
2 d
2 c
2 c
4 e

Output Required :
1 a 1 [ Count of "a" in "1" : One Time ]
1 b 1
2 a 2
2 c 2 [ Count of "c" in "2" : Two Time ]
2 d 1
4 e 1Reply

Per says:August 22, 2016 at 11:51 am

Hello! What a great post.

I have some trouble counting a specific value in excel. I have a cell that I want to count the amount of cells from a row that contains the specific value "em". So far so good, but there is a catch. I only want it to count it as 1 if the cells with "em" comes after each other. Meaning if it finds three cells in a row like this: "em" "em" "em" "sm", it should only count it as 1. And: "em" "em" "sm" "em" "em" as two.

Hope you understood the question, and thanks a lot for any help! :)Reply

Andrea says:August 18, 2016 at 1:19 pm


Do you know if this is possible ?
I have a workbook. One workbook per Month. Each workbook will have 1 worksheet per day (so between 29 and 31 sheets per workbook)

(In this example I have August 1 - August 4 and a Summary Sheet)

I need a formula that will Find a name (In this case I used Captain1 or FF1 etc. instead of actual names) and find what is in the time Off column and total it on the Summary sheet.

I want the summary sheet to populate as new sheets are created. Is there a way to write a formula telling Excel to look in ANY and ALL sheets in the entire workbook and total those form me??

I can't figure out how to do it as technically the sheets haven't been created yet.....Reply

Michael Mwenda says:August 16, 2016 at 1:49 pm

I wanted to enter these values 2724742560in a cell of a spreadsheet but after pressing the enter key the cell displayed #########. please explain why and how could I rectify the situation.Reply

Svetlana Cheusheva says:August 17, 2016 at 10:16 am

Hi Michael,

Most likely the cell is not wide enough to display the value, so just make it a bit wider. To quickly change the column width to fit the contents, select the column, and double-click the boundary to the right of the selected column heading.Reply

Michael Mwenda says:August 16, 2016 at 1:39 pm

state the results of the function,=IF(COUNT IF(B2:B9,">65")>5,"YES","NO")Reply

Svetlana Cheusheva says:August 17, 2016 at 10:23 am


If the range B2:B9 contains more than 5 cells with values greater than 65, return YES, otherwise NO.

BTW, COUNTIF should be spelled with no space in between like this:

Carl says:August 11, 2016 at 10:17 pm


Using Excel 2013. I want to return the count of the number of cells that are colored a specific color AND have a specific value.
FOR EXAMPLE: I have APPLES (red), GRAPES (green) and STRAWBERRIES (red). I want to only return the number of red apples, not everything red. Can I do this? Please help
P.S. I am not using COUNTIF to count apples only as I am using that formula to return that value in a different cell.Reply

Somasundaram says:August 10, 2016 at 1:08 pm


I want to count the Entry in excel what are entries are entered as well as i have to sum the pages in pages column.

for example

Name Pages Stage
1234_AAA 100 Stage1
1345_AAA 200 Stage2
1234_AAA 300 Stage1
1568_BBB 400 Stage3
1345_AAA 500 Start2

I need below output automatically

Count Total Pages
1234_AAA 2 400
1345_AAA 2 700
1568_BBB 1 400

Stage wise total pages
Stage 1 Stage 2 Stage 3
1234_AAA 2
1345_AAA 2
1568_BBB 1Reply

Maria says:August 3, 2016 at 7:27 pm


Can you break this formula down for me?


Thank you.Reply

Ester says:August 3, 2016 at 9:33 am

Hi Svetlana,
I'm trying to count the blank cells in a column after a specific date. For example, I have a list with several projects I need to close before 31/03/2017. I've foreseen a column with the date of closure and I can count the project that I've closed allready and those I've closed to late: =COUNTIF(P2:P33;">31/03/2017") but when the project stays open, and the cell is empty, I can't count those. I'm looking for a formula that can count the projects that have passed 31/03/2017.
Can you help me?
Thank youReply

Sanjeet Shokeen says:July 30, 2016 at 10:48 am

I have a table in which first column i add date 1 July to 26 July 2016. In second column, I give rating to me (e.g. 0 to 10). I want to sum my rating only past 5 days but when last 5 day rating is less than 2, then add one more day. e.g.
Date Rating
15 July 5
16 July 3
17 July 0
18 July 8
19 July 2
20 July 6
21 July 7
23 July 1
24 July 5
25 July 6
26 July 3

when I sum last 5 day (21 July to 26 July) is 22, but 23 July my rating is less than 2 than I add one more day in rating (20 July to 26 July) than my rating is 27, I remove 23 July in my life.

Can you you help me in this.

Than You.Reply

sanjeet shokeen says:August 6, 2016 at 8:45 am

any one can help me in this.Reply

Cmcd says:July 28, 2016 at 11:25 pm

I want to count when a range of cells (m8:m17) are not equal to 0 but only when cell m6 isn't 0.
Is this possible?Reply

Svetlana Cheusheva says:July 29, 2016 at 8:49 am


The following formula counts how many cells in the range M8:M17 are not equal to 0 when M6 is not equal to zero, and returns an empty string (blank cell) otherwise:
=IF(M6<>0, COUNTIF(M8:M17,"<>"&0), "")

If you are looking for something different, please clarify.Reply

Shahrul says:July 13, 2016 at 11:31 am

Hi, I would like to count how many rows (in total) that fulfil more than 2 criterias. For each row, there is a unique ID. For example, one unique ID has 5 rows of Product A and 3 rows of Product B. Under Product A and B, the unique ID has different amount.

The criteria is Product A has amount more and equal to 1,000. Product B has amount more and equal to 1,000.

My question is what formula to use to calculate how many rows (in total) that this unique ID has and it need to fulfil the 2 criterias.

Appreciate your assistance on this.

Thank you.

joanna says:July 12, 2016 at 8:05 am

sheet1 i have item and quantity then i want to transfer the value of all items that has >=1 to sheet2? how can i do that?? thank youReply

Sydney says:July 9, 2016 at 10:52 pm

Please help me to come up with a formula used to show exact date in which data was entered in a cell.Reply

Svetlana Cheusheva says:July 11, 2016 at 9:14 am

Hello Sydney,

Please check out the following example:

How to insert today date & current time as unchangeable time stampReply

Ross says:July 5, 2016 at 4:18 pm

Hi, I am trying to evaluate the results of suppliers / products against specifications. In particular I am wanting to calculate the % of intakes from a particular item that meet a specification. e.g.;

SUPPLIER PRODUCT Spec No. in spec % meeting spec
Joe blogs Apples 0.10 50 98

For the 'No. in spec result' I am using a COUNTIFS formula where 'criteria 1' is the spec value inputted another cell ("<="&C2). This seems to work fine where the there is a value in the 'spec' cell, but for some products there isn't a spec so I enter N/A. In such instances the COUNTIFS formula returns a seemingly random numeric figure, instead of an error. This in turn returns a false value in the % meeting spec column... Please can anyone help?Reply

Amanda says:July 5, 2016 at 2:58 pm

I have a mixed text and number format array that I am trying to use multiple conditions to count items. Columns are numbered for course rotations 1-13. rows are random and not important. Individual cells contain student name, rotation name and MAY contain which weeks withing a 4 week rotation they will be there. Eg one cell may have Smith GI which corresponds to a student for all 4 weeks and another have Green GI (1,2) meaning they are there only 2 weeks. I am trying to get the output in number of students per week per rotation. for the above would be 2,2,1,1. Goal would be to express results in an array of rows by rotation#/week and columns by rotation name. Tried using multiple countif functions as follows: =COUNTIFS($C$2:$C$18,"*GI*"&"*weeks*"&"*1*") + COUNTIFS($C$2:$C$18,"*GI*",$C$2:$C$18,"weeks") but didn't work. Also figure there should be an easier way to use a reference cell for the rotations text (GI) and the week (for the above formula used week 1) Any suggestions? Thanks in advance!!!Reply

jen says:June 30, 2016 at 8:35 pm

column A column B
1200018401 9000035943
1200018402 9000035944
1200018392 blank
1200018393 blank
1200018396 blank
1200018397 blank

How can I calculate whenever column A has a number and column B has a blank. I need to know that total blank numberReply

Vijaykumar Shetye says:July 28, 2016 at 9:19 pm

Dear Jen,

Use the formula

Change the range of the cells as required.
Do let me know if this is what you wanted to do.


Vijaykumar Shetye, Goa, IndiaReply

jen says:June 30, 2016 at 8:32 pm

Im trying to count blank cells. I have column A with numbers in it and column B with both numbers and blanks. What I need to know is how to count column A with numbers with Column B to get only the total number of blanksReply

Amjad says:June 28, 2016 at 12:28 pm

i want to count 2 values in one cell from different column

ex. count A for me from one column (means column A) and < 5 from another column (means column B)in one cell.
what will be the formula

Matt says:June 10, 2016 at 12:07 pm

I'm trying to use the COUNTIF function to count cells in a column that are >0, but I don't want it to include hidden cells. How do I select an entire column as my range, but not include hidden cells in my count?Reply

Matt says:June 10, 2016 at 12:15 pm

Here is the formula that I tried using =COUNTIF(Compile!N:N,">0")Reply

Gary says:June 8, 2016 at 9:16 pm

What do I do if I want to refer to a text cell to find values in a range?

For example, I have a table with service time. The header for columns will have text for "10-14" or "15-19", etc. I want to use the header text as a variable for my criteria, kind of like =Countif($B$2:$B$2000,">="&Value(Left(Header,2)),$B$2:$B$2000,"<="&Value(Right(Header,2)))

(the above does not work, wondering if I need an Indirect() function in there somewhere...?Reply

Elaine says:June 7, 2016 at 2:28 pm

Hi I have a question:
I have a list of values in Column A on tab 1 - Product
corn etc and they are unique

On the tab 2 I have 2 columns:
Column A has the same values as column A on tab 1 but they could repeat, and column B has some text, for example color. Not all column B is populated
potato brown
tomato red
potato purple
corn yellow

I need to calc. value in col B on tab A, where it will count for each of the col A entries on tab A it will count how many have values on tab 2
So it will be on tab A
Potato 2
tomato 1
squash 0
corn 1

Thank you!Reply

Manish Gupta says:May 28, 2016 at 2:31 pm

In column "S", I have numbers 1,2,3... (based on the formula that checks a value in Column A (if blank, gives blank... else a number in Ascending Order).
I have a similar value in Column X as well. 1,2,3,... etc.
in between, I have Certain values in Columns U & V (derived from certain formula). In column Y3 I am trying to calculate using the below formula...

but I am getting everything as '0'.

Please advice.


Manish GuptaReply

sonam says:May 27, 2016 at 12:08 am


with the above formula,I wanted to find out total numbers of boys passed and failed in three subjects,English,Maths,and science.Full mark is 40 and pass mark is 16

this is my table

sl Name gender english maths science
1 Sunny M 22 21 18
2 mike F 14 12 19
3 Bunny M 22 21 18
4 mike F 14 12 19

so I wanted to find out total boys and girls failed and passed using the formulaReply

Jeff H says:May 19, 2016 at 5:53 pm

I have been reading up on this but have been unsuccessful in assembling a working formula to solve my issue.

I am downloading a YTD sales report weekly and need to report out some key KPI's.

The goal is to dump the sales report YTD extract into the model weekly and have all the KPI's update based on date ranges, dsum logic, etc.

I need to calculate the # of orders and the # of shipments (referencing a weekly date range).

The data from the extract has columns for order date, order #, item # and qty.

I need to calculate shipments, which would be the sum of all the unique order #'s for the date range (there are duplicated order #'s in the data extract).

I also need to calculate the # of orders by item. This is more tricky as there can be multiple lines for the same item on an order.

Please let me know if you have some suggestions for a simple formula based solution without sorting the data extract or using a pivot table.

Thanks in advance for any support.Reply

TopX says:May 16, 2016 at 4:00 pm

B1 contains p.qdg2, p.qdg2xh
B2 contains p.qdg2x, p.qdg2
B3 contains p.qdg2xfe
B4 contains p.qdg2

Need to count number of times p.qdg2 occurs in range B1:B4
Only p.qdg2 should be counted - not p.qdg2x or p.qdg2xh or p.qdg2xfe
ie/ result should be 3

Can anyone can give me the formula please?Reply

srinu says:May 11, 2016 at 10:53 am


we have to required result how many R0715, R0716, R0718


Poljakov says:May 13, 2016 at 1:04 pm

If your codes are in coloumn A...


Neil says:May 11, 2016 at 10:46 am

please help. how to make formula in numbering like this:

1. MMPSI16040052
1. MMPSI16040052
1. MMPSI16040052
2. MMPSI16040053
2. MMPSI16040053
3. MMPSI16040054
3. MMPSI16040054Reply

confused user!! says:May 7, 2016 at 2:41 pm

Hi All,

Can I count a value that exists in columns rather than cells? For example, I want to know how many columns contain the number say 3, even if a single column has more than once cells that contains "3". I am interested in knowing the number of columns not how many times number "3" exists

Thanks in advance!Reply

Jeffrey H says:May 9, 2016 at 6:17 pm

I would start by setting up a helper column containing an IF formula wrapped around a COUNTIF, for each column you are searching. For example, if columns A-F are the ones you are searching, then use G-L for these formulas. Each IF formula is to convert the results of a COUNTIF, into a 0 or 1, indicating whether that column contains that value.

Then in column M, use a SUM function to add up the results from the Helper columns G-L.Reply

Vijaykumar Shetye says:July 28, 2016 at 9:37 pm

Below is the formula,


Change the range of the cells as required.

Vijaykumar Shetye, Goa, IndiaReply

Poljakov says:May 3, 2016 at 11:04 pm

I inserted a wrong formula, sorry. Here it is what I tried.


Poljakov says:May 3, 2016 at 5:39 pm


this makes me really crazy.

I have 3 different values in a column B and a timestamp in a column E. I have to create a graph with daily sum of values. (Line chart for A, B, C,...)

Sheet 1
A;2016.01.26. 15:55
A;2016.01.26. 18:11
A;2016.01.26. 21:10
A;2016.01.27.,01:02 --> extra comma here
B;2016.01.27. 10:10
B;2016.01.27. 10:01
C;27/01/2016 11:55 --> other time format
A;2016.01.28. 11:50
C;2016.01.28. 11:04
C;Fr 2016.01.28. 12:22 --> extra day field
B;2016.01.28. 12:09
A;2016.01.28. 13:31

I have thousands of records and well, some times the timestamp field has another format or has some error. :/

Sheet 2
Column A contains the date values (for the graph).

A2 = 2016.01.01
A3 = 2016.01.02
A32 = 2016.01.31

I tried this formula, not worked.

B2: =COUNTIFS(Sheet1!$E$2:$E$5000;">="&A2;Sheet1!$E$2:$E$5000;"="&A2;Sheet1!$E$2:$E$5000;"="&A2;Sheet1!$E$2:$E$5000;"<"&A3;Sheet1!$B$2:$B$5000;"C")

So, the result matrix should be like this:

2016.01.01; count-of-A-on-0101; count-of-B-on-0101; count-of-C-on-0101;
2016.01.01; count-of-A-on-0102; count-of-B-on-0102; count-of-C-on-0102;
2016.01.01; count-of-A-on-0103; count-of-B-on-0103; count-of-C-on-0103;
2016.01.31; count-of-A-on-0131; count-of-B-on-0131; count-of-C-on-0131;

I tried also name the ranges because I'd like to use the autofill function with the date parameters as running values.



Venkataramanan V says:April 29, 2016 at 7:53 am

Value in cell A3 is 10
I want to check this value tn 4 Different Criteria
1)Less than 20
2)Greater than 20 but less than 50
3)Greater than 50 but less than 80
4)greater than 80
Please help

Newbie says:May 4, 2016 at 1:01 pm

Hi Venkat,

Can you give more details on what you want to do? It looks like you have just 1 cell with a value but multiple mutually-exclusive criteria (10 cannot be less than 20 and also greater than 20). You may want multiple cells that use the COUNTIF function, or if you want to test the same cell for multiple criteria, use COUNTIFS.

Hope that helps!Reply

Newbie says:April 25, 2016 at 9:39 pm

Hello all,

I'm trying to build a dynamic graph where the x-axis and the data graphed are based on which checkboxes (January 2015, February 2015, ..., December 2016) are checked off. If the first checked checkbox is April 2015, I want that to be the first value on the x-axis. Similarly, if October 2016 is the last checked checkbox, I want the graph to end there.

To accomplish this, I have a table with True/False cells linked to each checkbox. If the checkbox is checked, then the corresponding cell value is TRUE and the cell next to that reads "January 2015" or whatever the corresponding month is.

If the checkbox is NOT checked, the value is FALSE and the cell next to that is "". I then created a named formula of "Months" that I have defined as =OFFSET(E3:E1000,0,0,COUNTA(E3:E1000),1).

However, this is counting all the cells with "" in them as not blank, and therefore is graphing all the months (i.e. x-axis is static). How can I define Months as only being the months that are checked off and not also the cells with "" in them?

Thank you!Reply

princess says:April 22, 2016 at 5:30 pm

i mean di ko po alam formula sa lahat na may #name?..Reply

princess says:April 22, 2016 at 5:28 pm

Sales Representative Month Amount
Jones Jan 20,000.00
Jones Jan 22,500.00
Rogers Jan 40,000.00
Rogers Mar 15,000.00
Rogers Jan 25,000.00
Franklin Apr 80,000.00
Franklin Feb 20,000.00
Jones Feb 35,000.00
Franklin Jan 12,000.00
Rogers Feb 90,000.00
Franklin Feb 75,000.00
Jones Feb 80,000.00

Total Sales for January 119,500.00
Total Sales for February 300,000.00
Total Sales of Jones 157,500.00
Total Sales of Franklin 187,000.00
Total Sales of Jones in January only #NAME?
Total Sales of Jones in February only #NAME?
Total Sales of Roger greater than 10000 #NAME?
Count Sales greater than 20000 8
Average sales of all agents in January #NAME?

itong my name po, pwede malaman kung ano formula nito?Reply

elamparithi says:April 21, 2016 at 9:44 am

Hi friends i need how to count the status,

Eg: Category A Category B
AAA Progress
AAA Quoted
AAA Quoted
BBB Awarded
CCC Quoted

I need AAA how many numbers Quoted respectively...Reply

ngan Le says:April 19, 2016 at 1:46 pm

I want to count total of student in a certain month , for example: April 2015
I used =COUNTIF(A3:A4006,"April 2015") and I got zero.
it works but I think I missed something. Could you tell me?Reply

Thomas Dawson says:April 16, 2016 at 11:58 pm

Hi, I have a spreadsheet that is asking me to add a total of car rentals, there is a yes and no categoery going down to show if the customer is filling the car $65 so I need a function that will sub just the totals for the cust. that have n's and then sub + the $65 for only the cust with the y' here is an example.

Date Dys rented Dly.rate T.bfore gas option Total
gs option
1 3 49.99 3x49.99 n(no +$65)
2 1 53.00 2x 53.00 y(+$65)
3 2 75.00 2x75.00 y (+65)

on A9 it says $65 , so A9 needs to go in the func and added to the y's for a grand total.but not added to the n's. Please help me with this function! The function needs to be in F1 and then I will copy the function down to the rest.Reply

Muhammad Shahbaz says:April 15, 2016 at 10:37 am


How to link Hlook up data value with vlookup on a excel workbook between two spreadsheets . if i change a value in Hlookup Sheet it might be automatically change in v lookup sheet .your spurt is required . Thanks in Advance .Reply

Cheryl says:April 5, 2016 at 4:34 pm

I am trying to count the number of cells in column j that is between 0 and 91, and that falls between a certain date (ie:4/30/2016)with the dates being in column L

example: How many people have worked less than 90 days during a particular month.Reply

Sanjay says:April 4, 2016 at 4:03 am

How to calculate number of similar value count as 1 by using countifs formula.Reply

Judy Fogt says:April 3, 2016 at 7:21 pm

Can you tell what is wrong with COUNT formula? =COUNT(C5:C105,A4)Reply

Anna Shaw says:April 1, 2016 at 5:38 pm

I have a PROBLEM which i face to maintain my stock.
I have some data in shhet1:
1 CLR 0 R MER 5 R ZU 3 R
2 FYD 2 R DSR 3 R CLR 0 R
4 PML 3 R FGH 4 R LKN 0 R
5 DSR 4 R LKN 2 R ZU 1 R
NOW IN Sheet2


Caitlin says:March 31, 2016 at 8:18 pm

Good Afternoon - I am attempting to count how many non-errors (#N/A) are in a VLookup column. For example, I might have a column of 500 errors, and 3 returned items. I need to know how to count those that are not returned as errors but as values. I can't seem to find a way to make this return back to me. Any help would be appreciated.Reply

praveen says:March 18, 2016 at 11:29 am

Hi madam,
iam struck with one error problem in excel.
There is list of students name in columnA : A1:A10
and also more students name in ColumnE : E1:E10
Now i want to count, how many times each name is repeated in both columns A and E using countif function.
Between A and E we have B, C,D columns contains different data columns.

COUNTIF(range, criteria)
i am not able to add both range under single criteria in countif function.

Please help me with the solution.
How to add two non adjacent column under single criteria.

=COUNTIF( both range?, "ravi")

1 ravi 435 Teja
2 sneha 250 sunil
3 anil 136 ravi
4 teja 786 sandy
5 sunil 250 praveen
6 reena 587 teena
7 naveen 121 praveen
8 sunil 456 anitha
9 teena 454 reena
10 sunil 895 anilReply

Maria Azbel (Ablebits Team) says:March 18, 2016 at 12:08 pm

Hello, Praveen,

Here you are:
=COUNTIF(A1:A10, "ravi") + COUNTIF(E1:E10, "ravi")Reply

praveen says:March 18, 2016 at 4:50 pm

can it possible to put both ranges A1:A10 and E1:E10 in single array like { A1:A10 E1:E10 } to reduce the formula length.Reply

Ngan Trinh says:March 16, 2016 at 12:28 am

Hi bro(s),

I have a question about using COUNTIFS to count number of rows that have status different from "completed" with the example below:

completed 1
started 2
canceled 3
delayed 5

Result expectation: 3

How can I count with the exactly string excluded? Please help me answer, I need your help!

Many thanks,
Ngan TrinhReply

Maria Azbel (Ablebits Team) says:March 18, 2016 at 12:07 pm

Hello, Ngan,

Please try the formula below:

here the Status column is in A1:A5Reply

Peggie says:March 7, 2016 at 5:48 pm

I want to SUM up a row but the total has to be either a sum up or blank if there is an empty value (a blank cell).
A B C D(A1+B1+C1)
1 12 28 30 70
2 50 20 17 87
3 10 34 06 50
4 "Blank"
5 20 20

I've tried



as well as


The answer of total still wrong.

How should I set the formula at D?


Maria Azbel (Ablebits Team) says:March 18, 2016 at 12:06 pm

Hello, Peggie,

Please try this one:
=IF(OR(ISBLANK(A1), ISBLANK(B1), ISBLANK(C1)), "Blank", SUM(A1:C1))Reply

Prabin Koirala says:March 7, 2016 at 9:30 am

I want to eliminate duplicate values and I have a problem with count if function, it gives error message even though i entered correct formula.
The formula i entered in data validation

can you suggest possible solutions for getting error while using this formula.


Duke says:March 3, 2016 at 7:19 pm

I am able to count using countif to get response to a particular column inmy worksheet, e.g, i could write countif(d12..d80,"Pass"). I want to add to this same expression to be able to look at another column, e.g., F and only count Pass where the corresponding number in a new cellF is equal to 10 or any number. How do I add this to the count if expression?


Christina says:March 2, 2016 at 5:35 pm

I have a column of UPS, FedEx, and DHL tracking numbers. I am trying to sum up the total # of tracking numbers in that column. How can I do this when the tracking number has both text and number context in it?


Tony says:March 2, 2016 at 9:21 pm

Have you tried using the following code?:

Roy says:February 27, 2016 at 9:09 am

Hi Svetlana

Following on from post 213, I have modified the formula slightly and used it as part of conditional formatting via the "Formula is" new rule and it works perfectly. Is there any way that the identified duplicate rows that meet the formula can be copied to a new sheet next available row? The formula is = AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1="",COUNTIF(E:E, E1)>1) any help or direction would be much appreciated.Reply

Iva says:February 26, 2016 at 6:45 pm

I'm trying to calculate only the number of cells in which the employees start date is less than 90 from there last day worked. These dates are captured on two separate columns for multiple employees. I can't seem to figure this one out.

Your help is greatly appreciated.Reply

Tony says:February 26, 2016 at 5:08 pm

I have the following data:
Case Rate
A 0
A 2.58
B 0
B 0
C 13.45
C 0
C 0
D 0
D 0
D 0

I need to determine how many of the case groups have a total of Zero. In the above example, it should read 2 case (Case B & D) arethe only one that has a zero totalReply

Tony says:February 26, 2016 at 5:10 pm

Note - the case letters are only for this example, usually it will be different namesReply

Tony says:February 26, 2016 at 5:35 pm

I have tried the following formula but it doesn't produce the results that I am looking for: =COUNTIFS(A2:A16,A2:A16,B2:B16,0)Reply

Chris says:February 24, 2016 at 8:38 am

Thanks a million, answered all the questions that Excel-help couldn't give me (particularly on how to count dates separately from text).

Keep it up!Reply

DJ says:February 21, 2016 at 1:18 am

Example 1. Find and count duplicates in 1 column

For example, this simple formula =COUNTIF(B2:B10,B2)>1 will spot all duplicate entries in the range B2:B10 while another function =COUNTIF(B2:B10,TRUE) will tell you how many dupes are there:

Good Day!

May I know what is the function of "B2" in this example >> =COUNTIF(B2:B10,B2)>1 ?

Thanks a zillion!Reply

Di says:February 17, 2016 at 8:02 am

Hi, I want to count all cells that have numbers only. I have some cells that have NA and I want to exclude those from the calculation.

Maria Azbel (Ablebits Team) says:February 17, 2016 at 11:37 am

Hello, Di,

Please use the count() function.Reply

Siri says:February 16, 2016 at 5:03 pm

Help needed... I am trying to read number of cells which match "check" in another excel document and count if formula is not working correctly.I have a document "X1" at "C:\Users\XY123\Documents\Work\" which I named as sheet1_XLSX(C:\Users\XY123\Documents\Work\X1.xlsx). I am using this formula to open and do countif function like this : =Countif('[sheet1_xlsx]sheet1_xlsx.xlsx'!$E:$E,"check"). But the formula is returning as #value!.Reply

thawfeeque says:February 15, 2016 at 1:36 pm

hi Svetlana, i have created an any year calendar and i want to mention holidays, here in Sri Lanka, the holiday will differ every year, so how i can display holiday by manual for every year?

Roy says:February 13, 2016 at 4:27 pm

Hi Svetlana, I'm trying to identify duplicates in a column based on values in adjacent cells. For example:
375 500 Cheddar (D)
Soft Brie
125 Hard Cheddar
125 375 Cheddar (D)
375 Soft Brie

A & B are number format; C, D and E are Text format.
For a duplicate to be correct A & B must have numbers present, C & D must be blank - I have indicated the duplicates here with a (D) but not needed in the formula. If I had hair I would have lost it today trying to figure this out - please help.Reply

Svetlana Cheusheva says:February 15, 2016 at 10:00 am

Hi Roy,

If my understanding of the task is correct, the following formula should work a treat:

=IF(AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1=""), IF(COUNTIF(E:E, E1)>1, "dupe", ""), "")Reply

Roy says:February 15, 2016 at 5:03 pm

REF: 213
Hi Svetlana many thanks for the quick reply. I was just venturing in to the ISNUMBER function when your solution arrived. Yes it works thank you, however, it doesn't wait for a comparison before stating "dupe" - my fault for not being very clear. Unless I'm mistaken ISNUMBER only caters for a single cell and not a range - is there a way around this please?Reply

Svetlana Cheusheva says:February 16, 2016 at 11:03 am

Hi Roy,

Yes, ISNUMBER accepts only an individual cell in the argument. Sorry, I do not quite understand what you mean when saying "it doesn't wait for a comparison before stating "dupe". Please specify what cells should be compared.

The formula I suggested works with the following logic:

If A1 & B1 have any numbers in them, and C1 & D1 are blank, check column E for duplicate values (i.e. check if the value in E1 occurs in any other cell in column E). If one or more duplicates are found, the formula returns "dupe", an empty string otherwise.Reply

Roy says:February 16, 2016 at 4:48 pm

Hi Svetlana
Essentially, when I re-read what I have asked of you, you have responded by producing exactly what I requested - my apologies for the lack of clarity. To keep it its simplest terms, I have a range of cells A1:E20 where a duplicate condition is met when a row has A1 & B1 with numbers in them and both C1 & D1 are blank, E1 would then be checked for duplicate values. However, on the first occasion that this occurs it cannot be considered a duplicate it is a unique value until a second occurrence appears etc. I have been trying COUNTA in place of ISNUMBER, still not quite there but I think it's the last bit that might be the key.
Once again apologies for the confusion, I really appreciate what you and the team at Ablebits do in supporting us lesser mortals.Reply

Svetlana Cheusheva says:February 18, 2016 at 9:15 am

Hi Roy,

No need to apologize. From my own experience, it's very difficult to exactly explain/understand the task without seeing the same source data :)

Please try the following formula. It identifies duplicates without 1st occurrences:

=IF(AND(ISNUMBER(A1), ISNUMBER(B1), C1="", D1=""), IF(COUNTIF($E$1:$E1, $E1)>1, "dupe", ""), "")

Is this what you are looking for?Reply

Roy says:February 19, 2016 at 2:23 pm

Yes Svetlana - works a treat - great job - have a good weekend!

Joe says:February 12, 2016 at 3:15 pm

I have a worksheet that contains all my sales of various products to various customers over several weeks.

Assuming column B lists the customers, column c lists the products, and columns f to z lists the sales volume sold each week, how can I determine the number of unique customers (col b) that purchased at least 1 of any product in any given week (col f to z)... given that customers could purchase multiple products in any week and be listed multiple times in col b?


Lionel Arriola says:February 11, 2016 at 8:39 am

Hi Please im begging for your help on this please.

i have a problem with countif. how will i count Arriola with more than 2 days? i dont want to count arriola i want to count only arriola with more than 2 days.. please

A B MORE THAN 2 days
Lionel 2 Lionel = 0 << LIKE THIS RESULT
Lionel 2 Arriola = 1
Arriola 3
Arriola 1
Lionel 2
Arriola 2Reply

Svetlana Cheusheva says:February 11, 2016 at 10:59 am


To count cells with 2 or more criteria, you need to use the COUNTIFS function.

Supposing that "Arriola" is in column and the number of days in column B, you can use the following formula:
=COUNTIFS(A:A, "Arriola", B:B, ">2")Reply

Sunil says:February 5, 2016 at 4:49 am

1 Grn:1 11-01-2016
2 Grn:2 11-01-2016
3 Grn:2 11-01-2016
4 Grn:3 11-01-2016

in this table i want to count in 11-Jan-16 how many GRN I received it should not count double like GRN:2 i received 2 time in same date so i want to count only one time.Reply

Fedor Shihantsov (Ablebits Team) says:February 8, 2016 at 11:31 am

Hello Sunil,

I recommend adding a column that will check if the values have duplicates. Then you can use the COUNTIFS function to calculate the result by two criteria.

Please see a sample file with the functions that I described:

Our Excel add-in that allows to remove duplicate rows can also be helpful for you:

Sunil says:February 5, 2016 at 4:46 am

I am having one doubt regarding counting value like

1 Grn:1 11-01-2016 in this table i want to count in 11-Jan-16 how
2 Grn:2 11-01-2016 many GRN I received it should not count double
3 Grn:2 11-01-2016 like GRN:2 i received 2 time in same date so i
4 Grn:3 11-01-2016 want to count only one time.

Please helpReply

Fedor Shihantsov (Ablebits Team) says:February 8, 2016 at 11:35 am

Hello Sunil,
Please see a sample file and my next answer:

Noah S says:February 5, 2016 at 1:36 am

Hi Svetlana,

I am trying to calculate the number of countries with a life expectancy between 50-55,55-60,60-65...etc.
columnA: country name
ColumnB: Average life exp.

would i be able to use the =countif function to find he amount of countries with the given criteria?Reply

Svetlana Cheusheva says:February 5, 2016 at 9:41 am

Hi Noah,

To count with multiple criteria, you need to use the COUNTIFS fucntion. For example:

=COUNTIFS(B:B, ">=50", B:B, "<=55")Reply

Chichi says:May 31, 2020 at 5:45 am

So how do you drag it down to reflect the count of the changing range without manipulating the individual cells manually.

For eg. 50-65
And next cell will be 70-75, etcReply

Peter says:February 2, 2016 at 1:08 pm

Hello Svetlana

I have a spreadsheet where i have to count the amount of unique rows in column C that had the value "UDL" in column N.
Column C can have duplicates so somehow i need to find out how many unique ones there areReply

Alexander Frolov (Ablebits Team) says:February 2, 2016 at 2:37 pm

Hello Peter,

You need the following array formula (remember to press Ctrl + Shift + Enter to complete it):
=SUM(IF( (--($N1:$N31="UDL"))*(--(COUNTIF($C$1:$C$31,$C1:$C31)=1)),1,0))

With row 1 being the first, and row 31 being the last.

Uniques imply that there is only one occurrence of the value in column C.

If you need unique values plus the first occurrences of the duplicates, then you need to use a Helper column, e.g. column O, and enter the following formula into its first cell:

Paste the formula to all cells below.

Then use the following formula to count:

You can also use the Helper column to count only uniques, then the initial formula should look the following way:

Kodi says:February 1, 2016 at 10:28 pm

Sorry for question.
found answer as COUNTIFS(A1:A1001,1,B2:B1002,2).
Thank you anyway.Reply

zeeshan says:February 1, 2016 at 7:20 am

i have columns of headings standard MHRs and Actual MHRs I want to count the values in columns heading std mhrs.Reply

Kodi says:January 31, 2016 at 9:27 pm

I wonder can you help,please
When I use COUNTIFS(A:A,A7,B:B,B2) this reads as doubles on same line no matter what the starting numbers.I use this in Lotto results and would like it to read from two different results,in stepwise format A:A,A1,B:B,B2,or is there a better way to do this,thank you in advance.Reply

Harshad Nizam says:January 27, 2016 at 5:09 pm


1 Product Loan Range

2 Salary Loan <250
3 Salary Loan <250
4 Home Mortgage 250 < 350

Now i want to count how many salary loan under "<250"

=COUNTIFS(A2:A4,"Salary Loan",B2:B4,"<250")
Here am getting answer is zero. Since it is counting less than 250. But the Salary Loan under loan range "<250" counts 2 times.
I solved this issue by converting Range B to value 250,250-350,..

Is there any way to count without changing the format in Range B.Reply

Jess says:January 26, 2016 at 8:16 pm


I have a question regarding a spreadsheet I am putting together and I am unsure if using counts would be the best way.

AA R 10/1/15
AA R 10/1/15
AA R 10/2/15
AB R 10/1/15
AB R 10/1/15
AC R 10/2/15

In the above example I have three part numbers, AA, AB, and AC. Each one is a receipt on the day in the last column.
I am trying to count the number of receipt days in a week for each part, not just the number of receipts per day.
So for the AA I would have two receipt days (10/1 and 10/2), for the AB and the AC I would have one receipt day.
If I were counting the number of receipts would results in AA:3,AB:2,AC:1
My problem is I can not figure out how to do the code so that way when I type in the part number it returns and then sums the number of receipt days and not the number of receipts.Reply

Fedor Shihantsov (Ablebits Team) says:February 8, 2016 at 12:03 pm

Hello Jess,

I recommend adding a column that will check if the values have duplicates
=IF(COUNTIF(B6:$B$11,B6)=1,"no duplicate","has duplicate below").

Then you can use a Pivot Table to count filtered values.

Please see a sample file with the functions that I described:

Our Excel add-in that allows to remove duplicate rows can also be helpful for you:

Lukas says:January 20, 2016 at 9:39 am

Example: =COUNTIF('C:\Users\Desktop\[test.xlsx]List1'!$B$1:$B$10;B11)
Why when I close test.xlsx file this function returns #Value!# error?
(for other functions a link is not problem)
thank you for your answer, really :)Reply

Fedor Shihantsov (Ablebits Team) says:February 8, 2016 at 12:45 pm

Hello Lukas,

Unfortunately I haven't found a way to get the formula re-calculated correctly without an open book.Reply Older CommentsNewer Comments

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