How to copy and paste in Microsoft Word using keyboard

In Microsoft Office, a key combination on your keyboard that you press to perform a specific task is called keyboard shortcut. Keyboard Shortcut is a set of one or more keys that i

How to copy and paste in Microsoft Word using keyboard

In Microsoft Office, a key combination on your keyboard that you press to perform a specific task is called keyboard shortcut. Keyboard Shortcut is a set of one or more keys that invoke a command in software or an operating system. In Microsoft Office, keyboard shortcut keys can save you time and effort. You can use keyboard shortcuts to quickly accomplish many tasks in Word, Powerpoint, Excel and most of the common office software.

If you want to learn Copy, cut & paste, undo, redo, save shortcuts in Microsoft Office then do follow this article.

So lets get started.

Table of Contents

  • Copy Shortcut Key in Microsoft Word
  • Copy Shortcut Key for Windows User
  • Copy Shortcut Key for Mac User
  • Cut Shortcut Key in Microsoft Office
  • Cut Shortcut for Windows User
  • Cut Shortcut for Mac User
  • Paste Shortcut Key in Microsoft Office
  • Paste Shortcut Key for Windows User
  • Paste Shortcut Key for Mac User
  • Paste Shortcut Key for Previously Cut or Copied Items
  • Undo Shortcut Key in Microsoft Office
  • Undo Shortcut Key for Windows User
  • Undo Shortcut Key for Mac User
  • Redo Shortcut Key in Microsoft Office
  • Redo Shortcut Key for Windows User
  • Redo Shortcut Key for Mac User
  • Save Shortcut Key in Microsoft Office
  • Save Shortcut Key for Windows User
  • Save Shortcut Key for Mac User
  • Conclusion
  • Related Resources

Copy Shortcut Key in Microsoft Word

When you select Copy, Word leaves a copy of the original items in place but puts another copy on the Clipboard. The copy feature allows you to copy text, formatting, graphics, and images, and paste them into another location. The feature can be accessed by using the keyboard shortcut. Which is,

Copy Shortcut Key for Windows User

  1. Select the text that you would like to copy.
  2. Now press Ctrl + C (copy) on the keyboard. Example below,

Copy Shortcut Key for Mac User

  1. Select the text, image, or anything that you want to copy
  2. Press Command + C on the keyboard. Example below,

Whether you are a Windows or Mac user, knowing how to copy text is essential for using a computer. The keyboard shortcut method provides quick access to the copy commands, but you also have the option of using the right-click menu to manage your copied data. Knowing how to copy can come in handy when you want to move information between different programs.

Cut Shortcut Key in Microsoft Office

When you select the Cut command Word removes the items youve selected and puts them on the Clipboard. The cut feature allows you to cut text, formatting, graphics, and images, and paste them into another location. The feature can be accessed by using the keyboard shortcut. Which is,See also How to Add a Signature in Microsoft Word(3 Methods)

Cut Shortcut for Windows User

  1. Select the text, image, or anything that you want to cut.
  2. Press Ctrl + X on the keyboard. Example below,

Cut Shortcut for Mac User

  1. Select the text, image, or anything that you want to cut
  2. Press Command + X on the keyboard. Example below,

You must paste the cut entry from the Clipboard to have it appear in a new location. The items that you cut, or copy are stored on a virtual Clipboard and can be pasted in other applications, too.

Paste Shortcut Key in Microsoft Office

There are several ways to use the Paste command that are universal to all versions of Microsoft Word. First, either use the Cut or Copy command to save an item to the Clipboard. Then, to paste it, do one of the following:

Paste Shortcut Key for Windows User

1. Copy or cut words, pictures etc. that you want to paste.
2. Place your cursor exactly at the place where you want to paste it.
3. Press Ctrl + V to paste. Example below,

Paste Shortcut Key for Mac User

1. Copy or cut words, pictures etc. that you want to paste.
2. Place your cursor exactly at the place where you want to paste it
3. Press Command + V to paste. Example below,

Note: If you want to paste something other than the last item copied, access the Clipboard. The Clipboard is a storage location that holds information youve cut or copied from documents. Only the most recently cut or copied item is available to be pasted.

Paste Shortcut Key for Previously Cut or Copied Items

The latest versions of the Microsoft Office suite, along with Windows itself, include a feature known as the Clipboard that stores old items youve copied so that you can paste them later.
Using clipboard:

  1. Go to the home tab. Under the home tab. There is a clipboard group. Press the downward arrow inside the clipboard group. Example below,
  1. Select all the items, images, or anything that you want to copy then press Ctrl+C
  2. The latest items appear at the top. Repeat till you have copied all the items you want to use.
  3. To paste an item from the Clipboard pane, place your cursor where you want to insert it. Then select the drop-down arrow next to the item you want to insert in your document and choose Paste. Example below,

See also How to Add Fonts in Microsoft Word (Best Practice for PC & Mac)

Note: if you want all the items from your clipboard to your document then press Paste all.

Undo Shortcut Key in Microsoft Office

The undo keyboard shortcut allows the user to reverse the last command in a document or application. Undo is an interaction technique which is implemented in many computer programs. It erases the last change done to the document, reverting it to an older state. The feature can be accessed by using the keyboard shortcut. Which is,

Undo Shortcut Key for Windows User

1. Microsoft Word, this shortcut is CTRL+Z. Example below,

Undo Shortcut Key for Mac User

1. Shortcut is, Command + Z, Example below,

Redo Shortcut Key in Microsoft Office

Redo is an action which reverses the effect of a previous undo action. Once youve used undo to revert to a previous version of your document, clicking the redo button will step your changes forward again. The feature can be accessed by using the keyboard shortcut. Which is,

Redo Shortcut Key for Windows User

1. Shortcut is, Ctrl+Y. Example below,

Redo Shortcut Key for Mac User

1. Shortcut is, Shift+Command+Z. Example below,See also How To Repeat Table Header in Microsoft Word

Save Shortcut Key in Microsoft Office

Saving a document is a routine task. Its so easy you can do it with your eyes closed  almost. If you want to save your eyes for the important tasks, using keyboard shortcuts is an efficient way to get things done quickly in Word. The feature can be accessed by using the keyboard shortcut. Which is,

Save Shortcut Key for Windows User

1. Shortcut is, Ctrl+S. Example below,

Save Shortcut Key for Mac User

1. Shortcut is, Command+S. Example below,

If youre working with a document that has already been saved, the second time you press Ctrl+S while working on the document, Word updates the date and time last modified that is displayed in the info bar at the top of Words screen.

Conclusion

Keystrokes are an important tool in Microsoft Office. They help you directly access the commands you use most often, saving you time and increasing your productivity. Use hot keys to perform frequently used actions when working with a document. Using keyboard shortcuts in Microsoft Office not only saves you a lot of time, but also helps you to work faster and more efficiently. It is incredibly important to use them regularly, so that they become automatic and help you to become a faster typist. The main advantage is being able to stay in the flow while typing and not having to reach for the mouse.

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