How do you alphabetize and keep columns together in Google Sheets?

Sort & filter your data Want to get more out of Google Docs for work or school? Sign up for aGoogle Workspace trialat no charge. You can sort data in alphabetical and num

How do you alphabetize and keep columns together in Google Sheets?

Sort & filter your data  Want to get more out of Google Docs for work or school? Sign up for aGoogle Workspace trialat no charge.

You can sort data in alphabetical and numerical order, or use filters to hide data you don't want to see.

Sort and Filter Your Data

To get an example spreadsheet and follow along with the video, click Make a Copy below.

Make a copy

Sort data in alphabetical or numerical order

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Highlight the group of cells you'd like to sort.
  3. If your sheet includes a header row, freeze the first row.
  4. Click Data
and then

Sort range

and then

Advancedrange sorting options.

  1. If your columns have titles, click Data has header row.
  2. Select the column you'd like to be sorted first and choose a sorting order.
  • To add another sorting rule, click Add another sort column.
  1. Click Sort.

Sort an entire sheet

  1. On your computer, open a spreadsheet in Google Sheets.
  2. At the top, right-click the letter of the column you want to sort by.
  3. Click Sort sheet A to Z or Sort sheet Z to A.

Sort by color

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a range of cells.
  3. Click Data
and then

Create a filter.

  1. To see filter options, go to the top of the range and click Filter
Filter

.

  • Sort by color: Choose which text or fill color to filter or sort by. Cells with the color you choose to sort by will move to the top of the range.You can sort by conditional formatting colors, but not alternating colors.
  1. To turn the filter off, click Data
and then

Remove filter.

Filter your data

Important: When you add a filter, anyone with access to your spreadsheet will see the filter too. Anyone with permission to edit your spreadsheet will be able to change the filter.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Select a range of cells.
  3. Click Data
and then

Create a filter.

  1. To see filter options, go to the top of the range and click Filter
Filter

.

  • Filter by condition: Choose conditions or write your own.
  • Filter by values: To hide data points, uncheck the box next to the data point and click OK.
  • Search: Search for data points by typing in the search box.
  • Filter by color:Choose which text or fill color to filter by. You can filter by conditional formatting colors, but not alternating colors.
  1. To turn the filter off, click Data
and then

Remove filter.

Create, save,delete, or share a filter view

Important: If you only have permission to view a spreadsheet, you can create a temporary filter view that only you can use. Your filter view wont be saved.

On a computer, you can filter data so the filtered data only applies to your view of the spreadsheet. Your filter view changes are automatically saved.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data
and then

Filter views

and then

Create new filter view.

  1. Sort and filter the data.
  2. To close your filter view, at the top right, click Close
Close

.

  1. Your filter view is saved automatically.

To delete or duplicate a filter view, in top right, click Options

Settings
and then

Delete or Duplicate.

To remove all filters, go to each filter view and click Options

Settings
and then

Delete.

Tip: You cant change the order of filter views.

See an existing filter view

Important: You can only apply one filter view at a time.

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data
and then

Filter views.

  1. Select a filter view.
  2. Your filter will be applied to the spreadsheet.
  3. To close your filter view, in the top right, click Close
Close

.

Save a filter as a filter view

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Apply a filter.
  3. Click Data
and then

Filter views

and then

Save as filter view.

Rename a filter view

  1. On your computer, open a spreadsheet in Google Sheets.
  2. Click Data
and then

Filter views.

  1. Select a filter view.
  2. At the top left of the sheet, next to "Name", click the filter view nameand type the new name.
  3. Press Enter.      Share or send a filter view link
  4. On your computer, open a spreadsheet in Google Sheets.
  5. Apply the filter view

.

  1. Copy the URL.
  2. Share the filter view link.

Learn more about filters & filter views

Filters and filter views help you analyze a set of data in a spreadsheet.

You can use filters to:

  • Show a specific filter when people open your spreadsheet.
  • Sort your data after using a filter.

You can use filter views to:

  • Save multiple filters.
  • Name your filter.
  • Let multiple people see different filter views at the same time.
  • Share different filters with people.
  • Make a copy or create another view with similar rules.
  • Filter or sort a spreadsheet you don't have edit access to. In this case, a temporary filter view will be created.

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